University of Massachusetts Medical School

Administrative Assistant I - HYBRID

Minimum Salary US-MA-Worcester
Job Location 1 month ago(4/17/2024 1:38 PM)
Requisition Number
# of Openings
Posted Date
Non Exempt
Exempt/Non-Exempt Status
Union Position-W28-SHARE



Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant I performs diversified and complex administrative duties.     





  • Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
  • Type, edit, and proofread material
  • Respond to routine questions and answer routine correspondence
  • Greet visitors; ascertains their need and provide information
  • Maintain calendar(s)
  • Perform data entry and generate reports
  • Audit data entry
  • Arrange travel logistics and coordinate schedules. Completes travel advance and authorization forms.
  • Maintain travel records
  • Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
  • Submit voucher forms with appropriate receipts and information for reimbursement
  • Process and track documents such as invoices, payments and requisitions. Follow up on payments.  Reallocate purchases when necessary
  • Answer phones and screen calls. Take messages and relay information within scope of authority
  • Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
  • Order and maintain office and other department supplies
  • Open, review, distribute incoming mail. Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence
  • Perform other duties as required.




  • HS Diploma or equivalent 
  • 3-5 years of related experience
  • Proficient in Microsoft Office products and software
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
  • Ability to prioritize and problem solve.

Additional Information


  • Specialized secretarial training


Please note that this is a hybrid position, supporting services at a Department of Youth Services site in Westborough, MA. On-site work at 288 Lyman Street in Westborough will be required.


This position is part of a pilot program for which funding has been allocated for six months: July 1, 2024 through December 31, 2024 with the possibility, but not guarantee, of extension beyond December 2024. 


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