University of Massachusetts Medical School

Project Coordinator

Minimum Salary US-MA-Charlestown
Job Location 1 month ago(1/22/2021 4:34 PM)
Requisition Number
# of Openings
Posted Date


GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator II will lead small projects or subcomponents of larger, more complex projects. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.



  • Lead small projects in collaboration with the Director or designee
  • Ensure that new project development is timely, successful, and meets expectations
  • Convene and direct project teams to effectively address project requirements according to objectives, schedule and budget
  • Participate in new project development and the implementation of project related activities for the department
  • Document and maintain current: project development reports, meeting minutes, decisions, progress reports, schedules, budgets, cost tracking reports, and other pertinent records
  • Implement and manage tasks in accordance with departmental objectives
  • Assist senior staff with project specific activities in a timely and efficient manner, develop project plans, compile and analyze data, produce project reports, maintain project plans, and schedule meetings
  • Prepare multi-media presentations and reports utilizing a variety of software applications
  • Initiate and maintain contact with key personnel including staff, department heads and external parties
  • Participates as a member of project teams
  • Update the Director or designee on project details and changes in a timely manner
  • Recommend alternative courses of action and implement changes when necessary
  • Perform other duties as required. 




  • Bachelor’s degree in Business Administration, a related field, or equivalent experience
  • 2 years of experience coordinating and planning projects
  • Demonstrates excellent analytical, organizational, and time management skills. Utilizes independent judgment.
  • Strong interpersonal skills required to interact with all organizational levels; demonstrated ability to work appropriately with confidential information
  • Demonstrate the ability to assess priorities and operate in a flexible manner
  • Ability to work in a team and meet performance deadlines in a dynamic environment
  • Excellent oral and written communication skills
  • Demonstrated ability to use computer-based tools including electronic mail, word processing, spreadsheet, database products, and Microsoft Office products.




Under the direction of the Director or designee



May supervise Project Assistants or other administrative support staff



Usual office environment

Additional Information

Health Care Finance Solutions (HCFS) is a part of Commonwealth Medicine (CWM), the health care consulting division of UMass Medical School, Massachusetts’ only public medical school. As nationwide leaders in the development and implementation of health care reform, CWM and HCFS stay ahead of health care trends and help strategize and plan for changes that impact both health care delivery systems and patients on the local, state and national level.


HCFS helps state agencies s identify opportunities to increase savings and reimbursements through federal and other third party sources, establish effective savings and reimbursement programs, and capitalize on all possible revenue streams. At the same time, HCFS identifies opportunities for our clients to increase health care related services, reduce the net cost of delivery, and help ensure individuals receive the health and human service benefits to which they may be entitled.


The PHI unit at HCFS extends these services to state and local public health authorities to enhance their ability to sustain essential health care services to communities by identifying payers for these services and coordinating with other payers to seek reimbursement for these services. PHI provides its clients with comprehensive medical billing and accounts receivable mechanism, as well as other services, to maximize the collection of federal, third-party, and private reimbursement for health care and related services provided by state and local public health authorities.  The program produces over $8 million in gross charges to liable payers and generates over $3.5 million in net revenue. 

Under the supervision of the Operations Supervisor for the PHI unit, the Project Coordinator will work within the PHI unit and be responsible daily activities that support service capture, insurance identification or verification of services for the preparation and submission of claims to liable payers. The Project Coordinator will also assist with training and orientation of new or existing clients, identify areas of process flow improvements and communicate any program requirement changes in order to maximize reimbursement and operational efficiencies.    




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