GENERAL SUMMARY OF POSITION:

Under the direction of the Director or designee, the Project Coordinator provides analysis and support for projects, administrative, and general operations.  Responsible for independent action on multiple projects as assigned.  Tasks vary according to the priorities of the department.

Specific roles/scope:

• Aid UMMS with administrative aspects of campus reopening plan, including assisting under supervision with administrative and logistic aspects of consulting for other higher education institutions in the Worcester area, both on and off-site at these institutions
  • Perform onboarding testing for SARS-CoV-2
  • Perform and help to coordinate surveillance testing program, under supervision of UMMS Infection Control
  • self-administered testing of symptomatic individuals (observed via zoom, FaceTime or other means)
  • coordinate and assist with self-reporting app review and reporting alerts to UMMS Infection Control
  • assist with contact tracing for UMMS and other higher education institutions in the Worcester area, under supervision of UMMS Infection Control
  • other needed administrative follow-up
• daily supervision and coordination by UMMS Infection Control
• participate in all Infection Control meetings via zoom or in person as indicated

MAJOR RESPONSIBILITIES:

• Organize and plan work activities of the Department for review with appropriate senior staff
• Implement and manage tasks in accordance with departmental objectives
• Participate as a member of project teams
• Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
• Maintain project plans in Microsoft Project and produce related project reports
• Compile and analyze data, and draft project reports for review by senior staff
• Initiate and maintain contact with key personnel including staff, department heads and external parties
• Update the Director or designee on project details and changes in a timely manner
• Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
• Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
• Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
• Develop and maintain time schedules for department staff, project events and office activities
• Maintain project files and support materials
• Perform other duties as required.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in business administration, a related field, or equivalent experience

• 1 year of experience coordinating and planning projects

• Ability to work in a team and meet performance deadlines in a dynamic environment
• Excellent oral and written communication skills necessary to interact with clients and staff
• Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.

PREFERRED QUALIFICATIONS:

• Prior experience in a healthcare setting and prior experience in a COVID surveillance testing setting
• Preferred advanced or terminal degree.

ENVIRONMENTAL WORKING CONDITIONS:

Working primarily in a student health services clinic setting and in administrative office.

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