University of Massachusetts Medical School

  • Academic Administrator II

    Minimum Salary US-MA-Worcester
    Job Location 1 month ago(1/24/2020 10:04 AM)
    Requisition Number
    2020-34501
    # of Openings
    1
    Posted Date
    Day
    Shift
    Exempt
  • Overview

    GENERAL SUMMARY OF POSITION:

    Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include: education, research, clinical care, and service.

     

    Responsibilities

    MAJOR RESPONSIBILITIES:

     

    • Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
    • Foster on-going improvements in operating efficiency/process
    • Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
    • Assist the chair in determining space needs for faculty and revenue operations in the Department
    • Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
    • Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty
    • Responsible for the recruitment, compensation plans, and merit of faculty  
    • Advise the Chair, faculty and department personnel on employee relations issues  
    • Supervise all personal action activity related to hiring, termination, increases contracting and funding
    • Serve as advisor to faculty for the pre and post award activity relating to grant management
    • Assist with the negotiation of research and trust fund contracts with outside organizations
    • Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
    • Review department needs and recommend priorities based on availability of funds
    • Devise funding strategies where the sources represent multiple venues, internally and externally
    • Manage all department funding sources by monitoring revenue and expenditure activity
    • Adhere to University, State, and funding agency regulations
    • Responsible for the division's indirect cost, time, and effort reporting
    • Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
    • Represent the department at administrative meetings within and outside of the MedicalSchool
    • Serve on Institutional committees established to improve school operations and system implementations
    • Perform other duties as required

    Qualifications

     

    REQUIRED QUALIFICATIONS:

    • Bachelor’s of Science degree in Administration or related field or equivalent experience

    • 5 years of related experience

    • Prior supervisory experience required  

               

    PREFERRED QUALIFICATIONS:

    • Demonstrated  success in an operational/administrative role within an academic healthcare setting

                                                                                                                                                 

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