University of Massachusetts Medical School

  • Project Assistant II

    Minimum Salary US-MA-Shrewsbury
    Job Location 2 weeks ago(11/28/2018 10:57 AM)
    Requisition Number
    2018-32004
    # of Openings
    1
    Posted Date
    Day
    Shift
    Non Exempt
    Exempt/Non-Exempt Status
    Union Position-W28-SHARE
  • Overview

    GENERAL SUMMARY OF POSITION: 

    Under the supervision of the Administrator or designee, the Project Assistant II is responsible to support the coordination of activities related to a large project or multiple smaller projects.

     

     

    Responsibilities

    MAJOR RESPONSIBILITIES:

    • Track the status of deliverables due to the project(s) and follow up when necessary to ensure the project(s) keep to established timelines
    • Create, document, and maintain records of current project plans, decisions, project reports, schedules, budgets, cost tracking reports, and other pertinent records
    • Run queries, compile data, and update databases
    • Participate in project teams and coordinate tasks in accordance with project objective(s)
    • Prepare spreadsheets, multi-media presentations, statistical, and financial reports for presentation utilizing a variety of software applications including; but not limited to, Microsoft Word, PowerPoint, and Visio
    • Participate in the planning and organization of all functions
    • Manage meeting logistics, compile and distribute meeting minutes
    • Maintain updated information on proprietary project software and run reports as needed
    • Provide research and administrative support for special projects
    • Screen calls, respond when appropriate, or refer calls
    • Perform other duties as required.

     

     

    Qualifications

    REQUIRED QUALIFICATIONS:

    • Associate’s Degree in business administration, a related field, or equivalent experience

    • 5 years of related experience

    • Ability to work in a team and meet performance deadlines in a dynamic environment
    • Excellent oral and written communication skills
    • Strong interpersonal skills required to interact with all organizational levels; demonstrated ability to work appropriately with confidential information.
    • Demonstrates the ability to utilizes independent judgment, assess priorities, and operate in a flexible manner in order to meet the dynamic needs of the department.
    • Demonstrates excellent organizational, analytical and time management skills
    • Demonstrates proficiency with software applications including, but not limited to: Microsoft Word, PowerPoint, Excel, Access, Project and Visio.

     

     

    SUPERVISION RECEIVED:

    Under the supervision of the Administrator or designee

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