University of Massachusetts Medical School

  • Coord, Admin Ii

    Minimum Salary US-MA-Worcester
    Job Location 2 weeks ago(2 weeks ago)
    Requisition Number
    2018-31623
    # of Openings
    1
    Posted Date
    Day
    Shift
    Exempt
    Exempt/Non-Exempt Status
    Non Union Position -W60- Non Unit Professional
  • Overview

    GENERAL SUMMARY OF POSITION: 

    Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

    Responsibilities

     

    MAJOR RESPONSIBILITIES:

    • Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
    • Compile budget information, support department accounting, and assist with all fiscal projects
    • Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
    • Coordinate travel
    • Perform complex and varied executive/administrative functions which require a high degree of independent action
    • Design and produce graphics using a variety of software applications
    • Train staff in both basic and enhanced use of software applications
    • Oversee, train, and monitor clerical staff
    • Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
    • Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
    • Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
    • Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
    • Performs other duties as required.

    Qualifications

    REQUIRED QUALIFICATIONS:

    • Bachelor of Science degree in a related field, or equivalent experience
    • 1-3 years of experience in executive/administrative coordination, or related experience
    • Excellent word processing and spreadsheet skills
    • Strong grammar, spelling, and oral and written communication skills required
    • Demonstrated the ability to organize and manage a complex office environment with minimal supervision
    • Demonstrated initiative and independent judgment in organizing and completing projects.

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