University of Massachusetts Medical School

  • Project Coordinator

    Minimum Salary US-MA-Charlestown
    Job Location 2 months ago(10/5/2018 1:35 PM)
    Requisition Number
    # of Openings
    Posted Date
    Exempt/Non-Exempt Status
    Non Union Position -W60- Non Unit Professional
  • Overview

    GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator I provides analysis and support for projects, administrative, and general operations. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.



    • Organize and plan work activities of the Department for review with appropriate senior staff
    • Implement and manage tasks in accordance with departmental objectives
    • Participate as a member of project teams
    • Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
    • Maintain project plans in Microsoft Project and produce related project reports
    • Compile and analyze data, and draft project reports for review by senior staff
    • Initiate and maintain contact with key personnel including staff, department heads and external parties
    • Update the Director or designee on project details and changes in a timely manner
    • Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
    • Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
    • Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
    • Develop and maintain time schedules for department staff, project events and office activities
    • Maintain project files and support materials
    • Perform other duties as required.






    • Bachelor’s degree in business administration, a related field, or equivalent experience

    • 1 year of experience coordinating and planning projects

    • Ability to work in a team and meet performance deadlines in a dynamic environment
    • Excellent oral and written communication skills necessary to interact with clients and staff
    • Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.

    Additional Information

    Commonwealth Medicine (CWM) is the consulting division of UMass Medical School.  The CWM Center for Health Care Financing (CHCF) helps state and local governments, primarily in Massachusetts, identify opportunities to increase savings and reimbursements through federal and other third party sources, establish effective savings and reimbursement programs and capitalize on all possible revenue streams. We identify opportunities for our clients to increase services and reduce the net cost of delivery.


    The SSI State Supplement Program (SSP) is a joint program of the Executive Office of Health and Human Services (EOHHS), the Department of Transitional Assistance (DTA), and the Mass Commission for the Blind (MCB).  The SSP provides state-funded supplemental payments to eligible aged, disabled and blind SSI recipients and to low income clients who are eligible for SSI but for income.  SSP eligibility is an eligibility factor for certain related benefits, including SNAP and MassHealth.


    CHCF began administering the SSP on behalf of the Commonwealth of Massachusetts in April, 2012.  The implementation process is planned on an evolving multi-year schedule, comprising several phases of enhanced and additional operations.  Our responsibilities include program management and operations, eligibility determination, payment calculation and issuance, client services, outreach projects, program integrity, quality control and ongoing program development.   Program administration is dynamic, fast-paced, and continually progressing; success will require multi-tasking, internal and external collaboration, and the ability to meet deadlines and work under pressure.  


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