University of Massachusetts Medical School

Financial Coordinator - Grants

Job Location US-MA-Shrewsbury
Posted Date 5 days ago(3/12/2018 3:10 PM)
Requisition Number
# of Openings
Exempt/Non-Exempt Status
Union Code
Non Union Position -W60- Non Unit Professional



Under the general direction of the Assistant Director of Grant Accounting or designee, the Financial Coordinator is responsible for performing diversified and complex financial and administrative functions to support the large volume of grants received by the Medical School. This position requires a high degree of independent action and the setting of priorities and procedures for accomplishing tasks. 




  • Analyze, process and communicate grant award amendments and modifications within system to correlate to grant award terms and conditions
  • Compile new award set up and modification data in excel spreadsheet for use in analysis, reporting, forecasting and graphical display
  • Manage award/grant files and support materials as official records for auditing and reporting requirements
  • Prepare, gather and analyze data from various sources to support grant monitoring
  • Generate pertinent monthly communications to departments for expiring grants including running financial reports from general ledger to extract data and provide as support
  • Compile, gather and prepare inactivation packages for expired grants needed to ensure accurate and compliant closeout in the official grants management system
  • Develop and maintain Sub Award Invoice Tracking System to monitor status of invoice receipt/payment dates including creating and maintaining procedure documentation
  • Provide research and administrative support for projects; compiling data, drafting reports, assisting with special projects and studies such as updating procedure manuals or compiling statistics
  • Develop, maintain and reconcile excel spreadsheets for cash receipt batches received from the Bursar against general ledger on a daily basis.
  • Analyze and research deposit data to assist with identifying accurate grant payment application
  • Independently evaluate and recommend improvements to current operating procedures and policies
  • Process budget entries for new grant awards or amendments in conjunction with Grant Accountants
  • Develop journal entries and upload expense transfers into general ledger
  • Perform other related duties as assigned.



  • Bachelor’s Degree in Accounting, Business Administration, or Finance preferred, or equivalent experience
  • 2 years of financial administration experience
  • Excellent interpersonal skills (verbal and written) needed to present and communicate effectively with all levels of management
  • Ability to work in teams and independently and meet performance deadlines in a dynamic environment
  • Proficiency utilizing Excel to design and perform analysis with spreadsheets, databases or custom reports
  • Proficiency with Microsoft Office or similar software
  • Demonstrated ability to analyze and interpret financial documents such as system reports

Additional Information


 PeopleSoft experience


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed