University of Massachusetts Medical School

  • Project Coordinator - Program Development

    Minimum Salary US-MA-Shrewsbury
    Job Location 3 months ago(7/3/2018 8:53 AM)
    Requisition Number
    2018-30578
    # of Openings
    1
    Posted Date
    Day
    Shift
    Exempt
  • Overview

    GENERAL SUMMARY OF POSITION:

    Under the direction of the Senior Director/Director or designee, the Project Coordinator will lead small projects or subcomponents of larger, more complex projects. The Project Coordinator is responsible for independent action on multiple projects as assigned. Tasks may vary according to the priorities of the department

    Responsibilities

    MAJOR RESPONSIBILITIES:

    • Participate in new business development and project activities of the department
    • Participate in business development project teams
    • Lead small projects under the supervision of the Senior Director/Director or designee as assigned 
    • Convene, direct, and lead project teams to effectively address the client’s requirements according to the project objective(s), schedule and budget
    • Develop and maintain an effective relationship with clients, team members, senior leadership and other business development staff
    • Ensure that project implementation is timely, successful, and meets customer expectations
    • Document and maintain records of current project plans, meeting minutes, decisions, project reports, schedules, budgets, cost tracking reports, and other pertinent records 
    • Implement and manage tasks in accordance with project objective(s)
    • Assist senior staff within the department with project specific activities in a timely and efficient manner
    • Compile and analyze data, produce project reports, maintain project plans and schedule meetings 
    • Prepare multi-media presentations and reports utilizing a variety of software applications including; but not limited to, Microsoft Word, PowerPoint, and Visio
    • Initiate and maintain contact with key personnel including staff, department heads and external parties
    • Update senior management, and other interested parties as appropriate, on project details and changes in a timely manner.
    • Performs other duties and responsibilities as required. 

    Qualifications

    REQUIRED QUALIFICATIONS:

    • Bachelor’s degree with 3 years experience, or equivalent
    • Ability to work in a team and meet performance deadlines in a dynamic environment
    • Excellent oral and written communication skills necessary to interact with clients and staff
    • Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.

     

    PRIMARY OUTPUTS:

    • Will participate in project activities.
    • Will collect, analyze and draft monthly financial and management reports utilizing a variety of software applications including, but not limited to: Excel, Word, Access, Visio and Microsoft Project.
    • Will accurately assist senior staff with project specific activities: compile and analyze data, produce project
    • reports, maintain project plans; schedule meetings.
    • Will draft weekly and/or monthly project summary reports for review by senior staff.
    • Will lead small projects or subcomponents of larger, more complex projects..
    • Will interact with senior level staff in a professional and courteous manner.
    •  

    SPECIAL SKILLS AND COMPETENCIES:

    • Demonstrates excellent analytical skills and utilizes independent judgment.
    • Demonstrates excellent oral and written communication skills.
    • Demonstrates proficiency with software applications including, but not limited to: Microsoft Word, PowerPoint, Excel, Access, Project and Visio.
    • Exercises professional behavior and discretion.
    • Meets project deadlines.
    • Demonstrates the ability to assess priorities and operate in a flexible manner in order to meet the dynamic needs of the department.

     

    SUPERVISION RECEIVED:

    Under the direction of the Senior Director/Director or designee

    SUPERVISION EXERCISED:

    None – may oversee project staff as assigned to ensure deliverables are met on time, on budget and on point

    ENVIRONMENTAL WORKING CONDITIONS:

    Usual office environment

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