University of Massachusetts Medical School

Sponsored Programs Administrator II

Job Location US-MA-Worcester
Posted Date 1 week ago(2/14/2018 1:41 PM)
Requisition Number
# of Openings
Exempt/Non-Exempt Status



Under the general direction of the Associate Director or designee, the Sponsored Programs Administrator II provides program support to all aspects of the sponsored programs process as a knowledgeable resource to principal investigators, administrators and staff regarding the timely completion of required documents for institutional approval of sponsored programs applications.  The Pre-Award Grant and Contractor Administrator II will also provide direction and assistance in all sponsored programs processes while adhering to sponsor, institutional, state and federal guidelines.




  • Key resource providing assistance to principal investigators, administrators and staff, with preparation, completion and submission of sponsor and institutional forms related to grant applications 
  • Review completed grant related forms and budgets for accuracy and ensure compliance with sponsor, institution, state and federal guidelines and timetables.  Work with principal investigators, administrators and staff to ensure prompt submission of necessary documentation
  • Review and negotiate incoming federal subawards and perform subrecipient A-133 audit and debarment reviews
  • Create PeopleSoft final proposal for awards received and generate checklist for Grant Accounting to setup award
  • Review and negotiate outgoing subawards; assist in developing atypical sub-award agreements
  • Update RFS sub-award tracking systems
  • Review federal contracting process with departments in advance of the submission process
  • Review BAA FAR clauses and any other terms and conditions required at the application stage
  • Review non-SNAP, non-federal progress reports, public access policy compliance and Just in Time (JIT) requests
  • Manage electronic documentation, retrieval of on-line forms, and preparation of electronic proposal documentation
  • Provide support for administration of awards including overseeing compliance, monitoring deliverables, preparing and revising budgets, and assuring data integrity.  Advise key staff on award terms and conditions
  • Work with research administration team to update RFS systems and ensure the accuracy of data used to track grant applications and awards in order to meet institutional reporting requirements for internal and external use
  • Remain abreast of changes in federal, state, and institutional policies, rules, and regulations. Communicate changes to appropriate staff
  • Work with Grant Accounting and Compliance to ensure accuracy of award information
  • Assist with training sessions for the research community on changes to policies and regulations
  • Perform other duties as required.




  • Bachelor’s degree in Business Administration, a related field, or equivalent experience
  • 3 years of experience preferably in an academic medical environment working in research administration
  • Knowledge of federal and state guidelines governing grants relative to institutions of higher education
  • Strong oral and written communication skills with ability to interpret and communicate policies effectively and act with discretion and good judgment maintaining confidentiality
  • Demonstrated time management and problem solving skills with ability to organize and prioritize workload
  • Excellent interpersonal skills with ability to work in a team environment and interact professionally with diverse professionals from different disciplines with ability to obtain cooperation to meet tight deadlines
  • Detail oriented: knowledge of document processing concepts, practices and procedures including maintaining accurate documentation.  Familiarity with electronic submission process desirable
  • Excellent skills in use of PC/MAC, and database, spreadsheet, and word processing application software



Professional Certification in Research Administration (Certified Research Administrator; CRA)


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