University of Massachusetts Medical School

Contract Administrator II - Budget Specialist

Job Location US-MA-Worcester
Posted Date 2 weeks ago(2/9/2018 9:59 AM)
Requisition Number
# of Openings
Exempt/Non-Exempt Status


The University of Massachusetts Medical School (UMASS Medical) is a group of diverse businesses that make a significant contribution and impact in higher education, medical research, healthcare consulting/delivery and biotechnology throughout the commonwealth and the world. 





We're seeking a highly motivated and dynamic Contract Administrator II to join the Medical School.  The position will be primarily responsible for facilitating all aspects of the contracting and financial management for clinical research projects including reviewing of protocol documents and schedule of events, creating a research budget, and negotiating with the industry sponsors.  The position will work proactively with Principal Investigators and research study teams to activate their research projects as quickly as possible.  The Contract Administrator II will be a member of the Office of Clinical Research under UMass Center for Clinical & Translational Science (UMCCTS) with the goal of ensuring quality deliverables that achieve customer satisfaction.


Under the general direction of the Director or designee, the Contractors Administrator II manages the administration, processing and negotiation of research grants, contracts and/or sub-awards for the institution.  Facilitate partnerships with industry and sponsors.  Ensure contracts are administered in compliance with institutional and governmental regulations and sponsor award terms.  Serve as resource for internal and external customers providing guidance and information on contractual matters to ensure requirements for contracts are met.




  • Create, review and negotiate grant applications and contract proposals reviewing for accuracy, completeness, presentation of project, and appropriate budgets.
  • Review, analyze, interpret, and negotiate legally binding terms and conditions of awards.  Advise faculty and UMMS staff on award terms and conditions.  Prepare and process agreements, and amendments.
  • Ensure all relevant documents are in compliance with respect to institution policies, federal regulations, state regulations and sponsor guidelines.
  • Responsible for all aspects of the budgets related to award including review of re-budgeting requests ensuring compliance with both internal audit and sponsor guidelines.
  • Oversee the generation of payments requests.
  • Resolve conflicts and facilitate contract and grant revisions through discussions and correspondence with agency officers and legal personnel, University counsel, faculty and staff.
  • Work with principal investigators and UMMS staff by providing advice in the preparation of responses to Requests for Applications, Program Announcements, Requests for Proposals and other special funding mechanisms by analyzing, interpreting, and explaining their unique requirements.
  • Ensure the validity of data transferred to post-award financial systems and permissibility of proposed post-award budget changes.  Work closely with Grant Accounting to resolve any issues.
  • Participate in pre-award training and educational outreach initiatives to faculty and UMMS staff.  Assists in preparation of institutional training materials and presentations.
  • Perform risk management assessment and closeout audits required to formally closeout awards.  Facilitate process ensuring required progress and final reports are submitted.
  • Perform other duties as required.




  • Bachelor’s degree in Business Administration, or equivalent experience
  • 3 years of relevant experience in grant/contract preparation preferably working in a research administration environment.
  • Experience in contract negotiations.
  • High level of oral and written communication skills with ability to interpret and communicate policies effectively.
  • Demonstrated problem solving skills with ability to recommend alternative solutions to complex issues with the capability of persuading others toward a course of action.
  • Knowledge of NIH and other Federal agency regulations.
  • Advanced computer skills including Microsoft Office software, web searching, database applications, and information retrieval. PeopleSoft knowledge helpful. 
  • Excellent organizational and time management skills.
  • Excellent interpersonal skills including the ability to prioritize, problem solve and work under pressure in a deadline oriented environment.
  • Demonstrated ability to act with discretion and judgment and maintenance of confidentiality.


  • CRA certification
  • Experience in an academic medical center as a clinical research coordinator and/or grants and contracts manager
  • Experience in industry clinical trial agreement budget creation and negotiation
  • Experience in OnCore CTMS preferred



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