University of Massachusetts Medical School

Grant & Contract Specialist

Job Location US-MA-Worcester
Posted Date 4 weeks ago(1/30/2018 9:58 AM)
Requisition Number
# of Openings
Exempt/Non-Exempt Status
Union Code
Non Union Position -W60- Non Unit Professional


The University of Massachusetts Medical School (UMASS Medical) is a group of diverse businesses that make a significant contribution and impact in higher education, medical research, healthcare consulting/delivery and biotechnology throughout the commonwealth and the world. 


We were recognized by US News & World Report Rankings as one of the best graduate schools for Primary Care Education and rank in the top 10 percent in the nation!  At UMass Medical School, Commonwealth Medicine and MassBiologics, our commitment to excellence, diversity, competitive salary & benefits.  Work-life integration will allow you to build a professionally rewarding career as we work together to positively impact the health of people around the globe




Under the general direction of the Department Administrator, or designee, the Grant and Contract Specialist I is responsible for performing diversified and complex administrative, financial, and pre and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and unrestricted departmental funds. 



  • Monitor post-award activities to insure adherence to sponsor guidelines and all reporting requirements are met.  Inform Administrator on budget variances
  • Assist with any changes to award budgets and submit necessary paperwork for approval of such actions.
  • Set up and maintain computerized accounting system for the accurate management of funds
  • Compile financial data for use in forecasting and analysis.
  • Assist in the preparation of reports for presentation to federal and sponsoring agencies
  • Prepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Administrators and PI”s as needed
  • Review terms and conditions of new awards for issues involving allowable costs, re-budgeting and reporting requirements, confidentiality clauses, faculty time and effort monitoring, cost sharing, equipment justification, and ensure compatibility with sponsoring agencies’ regulations and university policies and procedures
  • Monitor contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices. Inform Administrator on variances
  • Manage all phases of post-award grants and contracts administration, to include monitoring budgets, expenses, and recovered overhead.  Advise Administrator of reporting requirements
  • Assist faculty in finding possible funding opportunities
  • Assist and participate with Grant Accounting in award termination process to close-out accounts.  Notify Administrator of final status
  • Monitor Departmental voluntary and mandatory cost sharing
  • Provide research and administrative support for special projects; assist in the preparation of data for projects and studies such as updating procedure manuals or analyzing activities compiles statistics
  • Process consultant agreements, travel vouchers, purchase orders, reallocation of expenditures, and other expenses
  • Participate in the preparation and certification of the annual space and effort documentation
  • Participate in the preparation of the Departmental annual operating budget submission
  • Perform other duties as required.



  • Bachelor’s degree in Business Administration, Finance, or Accounting, or equivalent experience
  • 1 year of relevant job experience, or equivalent, preferably in an academic environment. 
  • Demonstrated ability to analyze and interpret financial documents, such as system reports, at both account and summary levels
  • Proficiency with Microsoft Office applications (Word, Excel, Access and, PowerPoint), or similar software applications
  • Excellent interpersonal skills (verbal and written) needed to present and communicate effectively with all levels of management.


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