University of Massachusetts Medical School

Administrative Assistant I

US-MA-Shrewsbury
3 weeks ago
Requisition Number
2017-29643
# of Openings
1
Shift
Day
Exempt/Non-Exempt Status
Non Exempt
Union Code
Union Position-W28-SHARE

Overview

GENERAL SUMMARY OF POSITION:  

 

Under the general supervision of the Administrator or designee, the Administrative Assistant I coordinates and performs a variety of confidential and complex administrative duties. 

 

 

Responsibilities

MAJOR RESPONSIBILITIES:

  • Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures
  • Prepare correspondence, memoranda, or reports.  Type grants and correspondence for various faculties
  • Organize information into spreadsheet format from data collection.  Generate reports in preparation for analysis and graphical display
  • Assist with the processing of payroll, personnel action, and other human resource related forms
  • Record, prepare, and distribute minutes
  • Perform data entry and generate reports
  • Arrange travel logistics and coordinate schedules 
  • Completes travel advance and authorization forms
  • Maintain travel records
  • Submit voucher forms with appropriate receipts and information for reimbursement
  • Process and track documents such as invoices, payments and requisitions
  • Answer phones and screen calls.  Provide information and respond to questions
  • Greet visitors; ascertain their needs and provide information as required
  • Maintain the appointment book.  Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities
  • Review, sort, and file a variety of material.  Set up and maintain filing system as needed.  Provide information as needed
  • Order and maintain office and other department supplies
  • Open, review, and distribute incoming mail.  Identify priority mail and route accordingly
  •  Answer routine correspondence
  • Perform other duties as required

Qualifications

REQUIRED QUALIFICATONS:  

  • Associate’s degree in Business Administration, or equivalent experience
  • 3 years of office, or related experience
  • Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
  • Ability to prioritize and problem solve

SUPERVISION RECEIVED:

Under the general supervision of the Administrator or designee

 

SUPERVISION EXERCISED: 

None

 

ENVIRONMENTAL WORKING CONDITIONS:

Usual office environment

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed